Stock & inventory

Inventory is the record of what you have, what it cost, what it sells for and where it is. Everything that touches stock — a sale, a return, a transfer, a stocktake — goes through it.

Two kinds of item

The split matters because a business that tracks its own printer paper alongside its stock should not have to worry about a customer finding it.

The one rule about quantities

You never set a quantity directly. Every change creates a stock movement — a row in a ledger that only ever grows — and the quantity you see is the sum of that ledger.

Adding stock

1. 1

   Open Inventory

   Go there

2. 2

   Add the item

   Name, category, brand, cost price, selling price.

3. 3

   Set a reorder level

   The point at which you want warning. Below it, the item shows in low-stock alerts.

4. 4

   Adjust the stock

   Add, remove or set. Every option writes a movement — even "set", which writes the difference.

5. 5

   Decide if customers see it

   Mark it storefront-visible. Add images — the first one becomes the card.

Negative stock

By default an item cannot go below zero — selling what you do not have is usually a mistake, and one that only surfaces when a customer is waiting.

Some businesses genuinely need it: a kitchen that sells a dish before the delivery is booked in, a shop taking backorders. That is a per-item switch, not a global one.

Spec sheets

Some things need more than a description. A vehicle has a year, a mileage, a transmission; a phone has storage and a screen size. Attribute profiles give a category its own vocabulary, and the fields you mark as highlights appear on the product card.

You can use a built-in profile or write your own.

More than one branch

Transfers

Inventory → Stock transfers moves stock between branches. A transfer is two movements — out of one branch, into the other — written together, so stock is never in both places or neither.

Requisitions

Inventory → Requisitions is a branch asking headquarters for stock. It has a request, an approval and a fulfilment, so the question "did anyone actually approve this" always has an answer.

Barcodes

Items can carry a barcode. With one, the storefront till becomes scan-first, and the inventory list gains a scanner.

Barcodes are staff-only and never reach a customer's page source. If your business has no scanner, turn the whole barcode surface off in Settings → Storefront rather than living with buttons that do nothing for you.

Low stock

Any item below its reorder level shows in low-stock alerts on the dashboard and in inventory. There is no automatic reordering — what to buy and when is a judgement about cash, not a threshold.

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